Every Sdn Bhd must have a licensed company secretary, and every missed SSM deadline can mean a compound for the company and its directors. Marie J & Co (MJCO) offers a company secretary retainer service that keeps your company compliant all year for one predictable fee.
We are a MAICSA-registered secretarial firm and chartered accounting practice in Kuala Lumpur and Selangor. We track your deadlines, prepare your resolutions and file with SSM, so you can focus on running the business.
Enter two dates from your company records to see your upcoming SSM and LHDN deadlines.
Shown on your SSM company profile.
The month your accounts close, e.g. December.
Based on the Companies Act 2016 and LHDN rules for a typical Sdn Bhd. First-year and special cases can differ; we confirm your exact dates when you sign up.
Let Us Track These for YouFill in both fields to see your deadlines.
One annual retainer covers the routine statutory work every Sdn Bhd needs, with no surprise charges for standard filings.
A MAICSA-registered secretary appointed for your company, as the Companies Act 2016 requires.
Prepared and lodged with SSM within 30 days of your incorporation anniversary.
Circulation and SSM lodgement of your accounts within the statutory deadlines.
Routine resolutions for banking, appointments, dividends and other decisions.
Registers of members, directors, secretaries and beneficial owners kept up to date.
We remind you ahead of every SSM deadline, so nothing is filed late.
Registered office address and non-routine work, such as share transfers or capital changes, can be added to your retainer or quoted separately.
Some secretarial firms charge separately for every filing and resolution. A company secretary retainer service gives you a fixed yearly cost and a secretary who knows your company.
| Marie J & Co (MJCO) retainer | Pay per job | |
|---|---|---|
| Cost | One fixed annual fee for routine work | Charged per filing, resolution and reminder |
| Budgeting | Predictable | Varies year to year |
| Deadline tracking | We track and remind you | Often left to the company |
| Advice | Routine queries included | Usually billed separately |
| Accounts & tax link | Same firm handles accounts, audit and tax | Separate providers to coordinate |
These are the main filings under the Companies Act 2016. Late filing can lead to SSM compounds for the company and its directors.
| Filing | Deadline | Filed with |
|---|---|---|
| Company secretary appointment | Within 30 days of incorporation | SSM |
| Annual return | Within 30 days of each incorporation anniversary | SSM |
| Financial statements: circulate | Within 6 months of financial year end | Members |
| Financial statements: lodge | Within 30 days of circulation | SSM |
| Changes to directors, secretary, office or owners | Within 14 days of the change | SSM |
| Income tax return (Form C) | Within 7 months of financial year end | LHDN |
Source: 2026 statutory filing calendar. Deadlines are set by law and can change; we track the current rules for you.
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We check your SSM records for overdue filings, missing documents or outdated information.
You receive a clear annual fee, plus a separate quote for any catch-up work needed.
We prepare the resolution appointing Marie J & Co (MJCO) and accepting your current secretary's resignation.
We request your statutory registers, minutes and company records from the outgoing secretary.
We notify SSM of the change of secretary within 14 days.
We set up your deadline calendar and send reminders ahead of every filing.
Your company secretary should be more than a name on the SSM record. At Marie J & Co (MJCO), the same team handles your secretarial work, accounts and tax, so filings line up and nothing falls between providers.
See our full range of company secretarial services.
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Yes. Every Sdn Bhd must appoint at least one company secretary within 30 days of incorporation. The secretary must be licensed by SSM or be a member of a prescribed professional body such as MAICSA.
A company secretary keeps the company's statutory records, files annual returns and financial statements with SSM, prepares resolutions, notifies SSM of changes and advises directors on their compliance duties.
A retainer is a fixed annual fee that covers your routine secretarial work, such as annual return filing, financial statements lodgement and standard resolutions, instead of paying for each job separately.
Within 30 days of each anniversary of your company's incorporation date. It must be filed every year, even if the company is dormant.
SSM can issue compounds against the company and its directors, and repeated non-compliance can lead to further action. If you have overdue filings, we can help you catch up.
Yes. The board passes a resolution to appoint the new secretary, the records are handed over, and SSM is notified within 14 days. We handle the whole process for you.
Yes. A dormant Sdn Bhd must still have a company secretary and file its annual return and financial statements every year.
It can be. Registered office service can be added to your retainer if you need an address for statutory records and official mail.
Yes. Marie J & Co (MJCO) is a chartered accounting firm, so we can handle your bookkeeping, statutory audit and tax alongside your secretarial work.
It depends on your company's size and how many filings and resolutions you typically need. We give a fixed annual quote after a free review of your company.
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